Privacy Policy

Effective date: October 2025

Data Controller: Moid for and on behalf of SeenEm® Limited

Company Number: 16795321 (England & Wales)

Registered Office: 71-75 Shelton Street, Covent Garden, London WC2H 9JQ, UK

Contact Email: support@SeenEm.co.uk

1. Purpose of this Policy

This Privacy Policy explains how we collect, use, store, and protect personal data processed through our identity verification services. These services support identity verification, right-to-work eligibility, and criminal background checks within the United Kingdom.

2. Lawful Basis for Processing

Legal obligation under UK employment and immigration law
Legitimate interests in accurate and secure verification
Contractual necessity with our clients
Consent provided by the individual

3. Information We Collect

Personal details (name, date of birth, address, photograph)
Employment and verification details
Identification documents including passports, BRPs, eVisas, driving licences
Criminal record certificates where required

4. How We Use Personal Data

Personal data is used strictly for verification purposes including identity, document authenticity, right-to-work checks, and background confirmation. We do not use data for marketing or profiling.

5. Data Storage, Security and Encryption

UK-based secure servers
256-bit AES encryption at rest
TLS 1.3+ for data transmission
Role-based access control and 2FA
Audit logs and session timeouts

6. Retention Periods

Verification data is retained for a minimum of two (2) years and then securely destroyed or anonymised unless legally required otherwise.

7. Data Sharing and Transfers

Data may be shared only with authorised verifiers, registered employers, or UK government authorities where legally required. We do not share data for marketing or analytics.

8. Your Rights

Access, rectification, erasure
Restriction and objection
Data portability
Withdrawal of consent

9. Children and Vulnerable Groups

Data relating to children or vulnerable adults is handled with heightened safeguarding and protection measures.

10. Data Breach Notification

We will notify the ICO within 72 hours where required and inform affected individuals if a breach poses high risk.

11. International Data

All data is stored in the UK. Overseas documents may be reviewed, but data will not be transferred outside the UK without explicit consent.

12. Contact Details

Data Protection Officer: Moid (SeenEm® Limited)
Email: support@SeenEm.co.uk
Address: 71-75 Shelton Street, Covent Garden, London WC2H 9JQ, UK

13. Changes to this Policy

This policy may be updated periodically. The latest version will always be available on our website.